A public agency is seeking a highly organized Executive Assistant to support executive leadership and provide administrative, scheduling, meeting, and records-related support. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, professional, and able to anticipate needs with minimal direction.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support including preparing correspondence, memos, reports, presentations, forms, and meeting minutes.
• Manage executive calendars, schedule meetings, coordinate logistics, and arrange travel when needed.
• Serve as a liaison between leadership, internal departments, external partners, and stakeholders.

Board & Meeting Support

• Attend designated board or committee meetings and serve as Recording Secretary.
• Draft, assemble, distribute, and post agendas in compliance with procedural requirements.
• Take, transcribe, and finalize accurate meeting minutes.
• Support meeting and event setup as needed.

Records & Compliance

• Monitor and respond to Public Records Act (PRA) requests; appropriately redact documents and ensure timely responses.
• Maintain specialized databases, files, logs, and documentation to support departmental operations.
• Perform additional administrative duties as assigned.

Core Competencies

• Attention to Detail: Produces accurate, high-quality work and documentation.
• Strong Oral Communication: Clear, professional interaction with a variety of stakeholders.
• Customer Focus: Responsive and service-oriented.
• Professional Impact: Represents the organization with discretion and professionalism.
• Teamwork: Collaborates effectively to meet shared deadlines and goals.
• Critical Thinking: Evaluates information and solves problems logically.
• Writing Skills: Drafts polished, thorough, and professional written materials.